Get to know Lockbox Filing Tips for INS forms

A service offered to organizations by commercial banks that simplify collection and processing of account receivables by having those organizations’ customers’ payments mailed directly to a location accessible by the bank is Lock box banking. A lockbox in general is a Post office box (PO box) that is accessible by the bank.

A company may set up a lock box service with their bank for receiving customer’s payments. The company’s customers send their payments to the PO box. Then the bank collects and processes these payments directly depositing them to the company’s account. Typical costs are around $100 per month with per-item fees for basic service, and upwards of $500 for businesses with high check volume.

Also called ‘Remittance Services’ or ‘Remittance Processing’, Lockbox services is when a company maintains special mailboxes in different locations around the country and a customer sends payment to the closest lockbox. The company then authorizes a bank to check these mailboxes as often as is reasonable, given the number of payments that will be received. Because the bank is making the collection, the funds that have been received are immediately deposited into the company’s account without first being processed by the company’s accounting system, thereby speeding up cash collection. USCIS also uses this service for INS forms.

General Tips to remember while filing INS forms

•           It’s important to read and follow all form instructions for fees, filing location, and eligibility requirements.

•           Ensure all entries are neat and legible if hand writing your application.

•           Be sure to keep your information within the box or space provided When entering information on your application or petition.

•           Use black or blue ink only. On your application Do NOT use highlighters or red ink as they may make your materials undetectable when scanned.

•           The correct edition of the form should be used. FREE download on the USCIS website of the correct, most current edition of every USCIS form is always available.

•           The data fields should not be grayed out on the printed forms. Data fields will not be detected by the machine scanners of information entered into grayed-out area.

•           You should provide all required supporting documentation and evidence.

•           English translation of the supporting documents written in a language other than English must be included.

•           Your application must be signed.

•           All pages of the application must be mailed surely.

•           It’s recommended that you begin with a new form if you must change your form, rather than trying to white out information. This is to avoid processing delays or rejection of forms as scanners may see through the white correction tape or fluid and make your form incorrect.

Payment of Filing Fees

•           Checks must be made payable to U.S. Department of Homeland Security. The INS forms instructions must be read for additional details.

•           For each application in the package and biometric fees its suggested that you use a separate check or money order.  If a single check is submitted for multiple applications and one of the applications must be rejected, then all applications will be rejected. The Lockbox cannot accept overpayment and make partial refunds.

•           Depending upon your age and the benefit for which you are applying note that the requirement for biometrics fees varies. Based upon age and benefit ensure the biometric fees submitted are correct.

 

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